Guide
Creating and managing purchase orders
Turn buy-plan recommendations into draft purchase orders, approve and receive them, and keep an eye on supplier performance.
Purchase orders in Skuvelo start from the buy plan rather than a blank form, so the line items on a draft already reflect what you actually need to order.
Create a draft from the buy plan
On Plan → Replenishment, tick the SKUs you want to order and click Create draft POs. Skuvelo groups your selection into one draft purchase order per supplier and delivery window automatically, so a mixed selection across several suppliers doesn't need to be split by hand.
The grouping preview shows exactly what will be created — one draft per supplier and delivery date, with its line count listed — before anything is confirmed. From here you also choose how each order may ship: complete only, or partial shipments accepted.
Review and approve
Every draft opens on a review screen: lines, terms, and the cash approval will commit. Nothing reaches your supplier until you approve it. Approving freezes that version and generates the branded PDF your supplier receives — later approved versions are kept too, each with its own Download PDF link, so the document you actually sent is preserved exactly as it was sent.
Need a similar order again later? Duplicate as draft on an existing PO copies the recipient, terms, notes and lines into a fresh draft — approval history and receipts never carry over, so the copy always starts clean.
Receiving
When goods arrive, click Receive all to record what's arrived and post it to on-hand stock as an audited movement. (An order that mixes inventory lines with non-inventory ones — freight, fees, deposits — shows Receive / confirm all instead, and confirms those non-inventory lines as complete at the same time.)
Keeping an eye on suppliers
Suppliers ranks every supplier by follow-up priority — open orders, lead-time drift, and on-time performance — so the ones that need attention surface first rather than being buried alphabetically.
Open one for the full scorecard — on-time performance, fill rate, observed lead time, and every product linked to that supplier with its own ordering constraints (minimum order quantity, order multiple, lead time) in one place.
